Eventlaya (also written इभेन्टलय) is an event management web platform at eventlaya.com, built in Dharan for organizers in Eastern Nepal (Koshi Province). It lets clubs, colleges, schools, event companies and venues create an event page, take registrations and payments, send QR code passes, check people in at the gate with a phone, run audience polls and pageant or contest voting, and find vendors and venues through a marketplace.
Who is Eventlaya for?
Eventlaya is for anyone organizing events in Eastern Nepal who wants registration, passes and check-in in one place. Its main users are:
- Clubs and community groups running programmes, concerts and meetups.
- Colleges and schools running fests, seminars, competitions and annual functions.
- Event companies managing events for their clients.
- Venues and vendors listing their services and availability in the marketplace.
Attendees do not need to install an app: they register on a web page and get their pass on screen and by email.
What can you do with Eventlaya?
Eventlaya covers the attendee side of an event from the first announcement to the final headcount.
| Area | What it includes |
|---|---|
| Event pages | Description, schedule or agenda, speakers, FAQs, organizer card and map, shared as one link |
| Registration | Custom form builder; ticket types with price, quantity and sales window; hidden tickets; promo codes; several tickets per order with guest names |
| Passes | QR code pass for every attendee by email and on a pass page; download, print or save |
| Gate check-in | Web scanner in any phone browser; Android app with offline queue; multiple gates; gate notes; duplicate pass alerts; check-in and check-out counts |
| Team | Gate staff logins, team chat, crew task board, budget and expense tracking, push announcements to gate staff |
| Payments | Pay at the venue, online with Khalti or eSewa (where enabled), or both, chosen per event; tickets held while the buyer pays; organizer Payments page with online and venue totals and CSV |
| Voting and polls | Live audience polls, limited to ticket holders or open, with a big-screen presenter view |
| Contests and pageants | Numbered contestants with profiles, rounds, judges scoring on a phone, weighted judge and public results, voting with SMS or email codes, daily vote limits, fraud flags and an audit log, winner reveal on the big screen |
| Analytics | Registrations, check-ins, ticket-type breakdown, gate in/out, CSV export |
| Marketplace | Vendors and venues in Dharan, Itahari, Biratnagar and nearby, with inquiries, availability slots and reviews |
| White-label | Your own domain or a name.eventlaya.com subdomain with your logo and colours (Enterprise, on approval) |
How does the event lifecycle work?
Each event moves through draft, upcoming, live and ended (or cancelled), based on Nepal time. Registration stays open while the event is live, so walk-ins can register at the venue, and closes after the event ends.
How does gate check-in work?
Gate staff log in with their own accounts and are assigned to gates. They scan passes with a phone camera; the scanner flags passes that are already used and shows gate notes such as "check student ID". Organizers see check-ins, check-outs and a live count of people inside the venue. More detail is in our guide to QR code tickets and gate check-in.
How do payments work on Eventlaya?
The organizer chooses, per event, how attendees pay: online with Khalti or eSewa, at the venue, or either, where online payments are enabled. Individual ticket types can be set to online only.
- Online: tickets are held for a few minutes while the attendee pays, and the pass is issued only after Eventlaya has confirmed the payment with Khalti or eSewa. Unpaid passes are refused at the gate.
- At the venue: the pass shows the amount due, and gate staff see what to collect when they scan it.
- Money and refunds: online payments are collected through Eventlaya's merchant accounts and paid out to the organizer; refunds are handled by hand and recorded on the organizer's Payments page.
Our article on selling event tickets online in Nepal compares the options, and how to sell concert tickets in Nepal applies them to a paid show.
How much does Eventlaya cost?
Eventlaya has a free plan and three paid tiers. Prices below are in Nepali rupees at the time of writing; check the pricing page for current details.
| Plan | Price | Main inclusions |
|---|---|---|
| Free | Rs 0 | Up to 150 attendees per event, registration form, QR passes, web scanner, attendee list and CSV, one admin |
| Event Pro | Rs 1,499/month | Unlimited attendees, form builder, gate analytics, gate staff, duplicate alerts, logo on passes |
| Business | Rs 3,999/month | Several events at once, live voting and polls, budget tracking, crew tasks, push announcements to gate staff, priority phone/WhatsApp support in Eastern Nepal |
| Enterprise | Custom quote | Custom domain, remove "Powered by Eventlaya", Android scanner app, SLA, on-site gate support in Koshi Province |
What is the Eventlaya marketplace?
The marketplace is a directory of event vendors and venues in Dharan, Itahari, Biratnagar and nearby. It includes photographers, sound and stage providers, decorators and caterers, as well as banquets and party palaces, resorts and lawns, auditoriums and conference halls, hotel ballrooms, open grounds and community centers.
Listings are reviewed before they go live. You can send an inquiry, or request one of the availability slots a venue or vendor has published; the owner then confirms or declines. Reviews come from real users. Browse it on the marketplace page.
Where does Eventlaya operate?
Eventlaya was built in Dharan and focuses on Eastern Nepal (Koshi Province). Its marketplace currently lists vendors and venues in Dharan, Itahari, Biratnagar and nearby. At the time of writing, the Business plan includes priority phone/WhatsApp support in Eastern Nepal, and the Enterprise plan includes on-site gate support in Koshi Province. For an overview of the region, see event management in Koshi Province.
If you are comparing tools, our checklist for comparing event management software in Nepal lists the questions to ask any provider, including us. Several guides are also available in Nepali, starting with नेपालमा इभेन्ट म्यानेजमेन्ट सफ्टवेयर.
How do you contact Eventlaya?
Email [email protected] or visit eventlaya.com.
For a neutral overview of what event software does and what to look for in any tool, read event management software in Nepal: a complete guide.
Key takeaways
- What is Eventlaya? An event management web platform built in Dharan for Eastern Nepal.
- It covers event pages, registration, QR passes, gate check-in, team tools, live polls, contest voting and analytics.
- Attendees register on the web and do not need an app.
- Attendees pay at the venue or online with Khalti or eSewa where online payments are enabled; the organizer chooses per event.
- A free plan is available; paid plans are listed on the pricing page.
Frequently asked questions
Is Eventlaya free to use?
Eventlaya has a free plan for events of up to 150 attendees, with a registration form, QR passes, the web scanner, the attendee list with CSV export and one admin, at the time of writing. Paid plans add more features; current details are on the pricing page.
Do attendees need to download an app?
No. Attendees register on a web page and receive their QR pass on screen and by email. They can download the pass as an image, print it or save it.
Can attendees pay online with Khalti or eSewa on Eventlaya?
Yes, where online payments are enabled. The organizer chooses per event whether attendees pay online with Khalti or eSewa, at the venue, or either. Online payments are confirmed with the provider before the pass is issued; with pay at the venue, the pass shows the amount due.
Where is Eventlaya based?
Eventlaya was built in Dharan for organizers in Eastern Nepal (Koshi Province). Its marketplace lists vendors and venues in Dharan, Itahari, Biratnagar and nearby.
How do I contact Eventlaya?
You can email [email protected]. The website is eventlaya.com.